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Edit Transport / LR Details after E-Invoice or E-Way Bill

Once an E-Invoice (IRN) or an E-Way Bill is generated for a bill, the bill is locked so that amounts, items and party details stay the same as the document filed on the GST portal. Transport details often arrive later, so the transport and LR details of such a bill can still be filled in or corrected, without cancelling the E-Invoice or E-Way Bill.

Where to find it

Open the entry screen (for example Sales Invoice) and click Edit on a bill that already has an E-Invoice or E-Way Bill.

How to use it

  1. Click Edit on the bill.
    • For a bill with an E-Invoice, the edit form opens straight away with a notice: E-Invoice Already Generated. Only Transport / LR details can be edited and saved.
    • For a bill with an E-Way Bill, a notice box appears. Click Edit Transport / LR Details Only to open the edit form.
  2. Fill in or correct the transport fields - Transporter, LR No., LR Date, Vehicle No. and Station (whichever your screen has). All other fields and the item grid are shown greyed out.
  3. Enter an Edit Reason if you wish, and click Save.
  4. The message Transport / LR Details Updated Successfully confirms the save. Only the transport fields are saved; amounts, items, tax and accounting entries are not touched.

Notes

  • To change anything else on the bill (party, items, rates, tax), cancel the E-Invoice / E-Way Bill first, as before.
  • If your admin has switched on Edit After E-Way Bill? in Settings, the full bill stays editable as before.
  • Changing the vehicle number here does not update Part-B of the E-Way Bill on the portal; update the vehicle on the E-Way Bill separately.
  • Every such edit is recorded in the entry's history (audit log) with the old and new values.