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Debit Note and Credit Note: Less %, Notes and HSN

The Bill Info grid of Debit Notes and Credit Notes has a Less % column that works out the less amount for you. The Remarks box takes notes over several lines. The Hsn/Sac code is filled in automatically.

Where to find it

  1. Open Debit Note or Credit Note from the menu and click Add (or open an entry with Edit).
  2. Click the Bill Info button on the entry line. The Less % column is between Add and Less.
  3. The Remarks box is below the entry grid.

How to use it

  1. Enter the Amount of the line as usual.
  2. Type a percentage in Less %, for example 2.5, and press Tab. Less becomes 2.5% of the amount, and Taxable Amt, Gstamt and Net Amt. are recalculated.
  3. To give a fixed less amount instead, type it directly in Less. Less % goes back to 0, so the typed amount is kept.
  4. Choose the item with Tab on Item Desc (from the bill's item list) or type it. When the bill line has no HSN code, Hsn/Sac is taken from the item master, or from the HSN last used for the same item in an earlier note. You can still change it.
  5. In Remarks, press Enter to start a new line. Up to 256 characters are kept.
  6. Save the entry as usual.

Notes

  • Existing notes are not changed: their Less % shows 0.00 and their amounts and postings stay the same.
  • The Credit Note / Debit Note print shows the percentage next to Less when one was given, and prints notes over several lines.
  • Only the Less amount is used for totals and accounting. Less % is a helper to work it out.