FAS Master
Standard Account Master - Field-wise Help Guide
Welcome to the Standard Account Master guide in Merciglobal Cloud ERP. This document provides a comprehensive field-wise explanation to facilitate accurate data entry and onboarding. Use this guide for training, support, or customer education on setting up account master data.
General Tab Fields
| Field Name |
Description |
| GST No. |
Enter the valid GST number of the account holder. Use 24NONGST if unregistered. |
| Type ID |
Category of the account (e.g., JOBBER, SUPPLIER), used for classification. |
| Person |
Name of the contact person associated with the account. |
| Account |
Unique name of the account (e.g., ARDHANA FASHION). |
| Schedule |
Financial classification (e.g., CREDITOR FOR EXP). |
| Group |
Select the appropriate accounting group. |
| Code |
System-generated or user-defined account code. |
| Oo Bal @ |
Opening balance; use negative value for creditors. |
| Agent |
Link to the specific agent handling the account. |
| Field Name |
Description |
| Street1/2/3 |
Enter full address details. |
| Area |
Specify locality or area. |
| City/Zone/State/Country |
Geographical details for communication. |
| Pin Code |
Postal code for the address. |
| Phone/Mobile/Fax/Email |
Contact details. For invoices/documents via WhatsApp or email, include numbers or emails here. |
| Print Name |
Name used in printed reports. |
Note: Multiple mobile numbers or emails can be entered separated by commas or spaces.
Settings/Limits Tab
| Field Name |
Description |
| Due Days |
Number of days credit is allowed. |
| Grace Days |
Additional grace period after due date. |
| Dr.Limit/Cr.Limit |
Transaction limits; use 0 to disable. |
| Budget |
Budget allocation for transactions with this party. |
| Cash Disc% |
Discount allowed for cash payments. |
| Active |
Account status (YES/NO). |
| Share % |
Share percentage (applicable to Partner Capital accounts). |
| Grade |
Internal grading of the account. |
| Currency |
Default currency for transactions. |
Taxation Info Tab
| Field Name |
Description |
| GST Type |
GST status: REGULAR, COMPOSITION, UNREGISTERED, etc. |
| Business Type |
Nature of business (e.g., TRADING). |
| Author PAN |
Indicates if PAN is authorized. |
| Pan No. |
PAN number of the entity. |
| TDS Type |
Applicable TDS category. |
| Low TDS Cert |
Indicates possession of lower deduction certificate. |
| Low TDS % |
Percentage for lower TDS deduction. |
| WCT, ECC No., Div Code, etc. |
Additional statutory identifiers. |
Fixed Asset Details Tab
| Field Name |
Description |
| Depreciation Method |
Depreciation approach (Straight Line/WDV). |
| Life (Yrs) |
Expected useful life of the asset in years. |
| Asset Catalog |
Classification of the asset type. |
Bank Details Tab
| Field Name |
Description |
| Bank Name |
Name of the financial institution. |
| Account No. |
Bank account number. |
| Branch Name |
Branch location of the bank. |
| IFSC Code |
Unique IFSC for online transactions. |
| Account Type |
Type of account (CURRENT/SAVINGS/etc.). |
Other Info Tab
| Field Name |
Description |
| Reference/Transport |
Details of contact or logistics partner. |
| Join Date |
Date when the account was created. |
| Blacklisted |
Status of account (YES/NO). |
| Blacklist Reason |
Reason for blacklisting, if applicable. |
| Full Name/Ins. Pur. No./Ins. Dt. |
Insurance-related data. |
GPS Location Tab
| Field Name |
Description |
| Lat/Long |
Latitude and longitude of the account location. |
| Geofence |
Defined geo-boundary for the account. |
| Comments |
Additional remarks or notes. |
Conclusion
Utilizing the Standard Account Master effectively in Merciglobal Cloud ERP ensures:
- Accurate and complete master data
- Enhanced financial and compliance reporting
- Smoother integration with accounting, CRM, and logistics modules
For more training or technical support, please reach out to the Merciglobal ERP team.
Happy Accounting with Merciglobal Cloud ERP!
TDS on Bank and Cash Payments
When you select a party in the payment grid of a Bank Payment or Cash Payment entry, the Tds % column is normally filled from the party's TDS Type set in this master.
If TDS has already been deducted in that party's purchase, job work or expense bills, the payment line no longer fills the Tds % automatically, so TDS is not deducted a second time on the payment. A short notice tells you this when the party is selected.
Notes
- Adjust the party's bills in the Adjustments grid. The due amount shown there is already the bill amount less its TDS.
- If TDS must still be deducted on a particular payment, type the rate in the Tds % column yourself.
- Receipts are not affected. TDS on receipts works as before.