Standard Account Master - Field-wise Help Guide
Welcome to the Standard Account Master guide in Merciglobal Cloud ERP! 🌐 This document provides a comprehensive field-wise explanation for easy understanding and accurate data entry. Use this guide to streamline your onboarding or training process, or help customers understand data setup better.
General Tab Fields
| Field Name |
Description |
| GST No. |
Enter the valid GST number for the account holder. 24NONGST if UnRegistered |
| Type ID |
Refers to the category of the account (e.g., JOBBER, SUPPLIER). Helps in classification. |
| Person |
Name of the contact person related to this account. |
| Account |
The unique name of the account (e.g., ARDHANA FASHION). |
| Schedule |
Classification under financial schedules (e.g., CREDITOR FOR EXP). |
| Group |
Select the relevant group from the list. |
| Code |
System-generated or user-defined account code. |
| Oo Bal @ |
Opening balance for the account. Negative for creditors |
| Agent |
Link with any specific agent responsible for the account. |
| Field Name |
Description |
| Street1/2/3 |
Enter the detailed address including street info. |
| Area |
Specify the locality or area. |
| City/Zone/State/Country |
Geographical info for correspondence. |
| Pin Code |
Postal code of the address. |
| Phone/Mobile/Fax/Email |
Contact information for communication. |
| Print Name |
Name to appear in printed reports. |
(If you want to send an invoice/document, via WhatsApp or email, Enter the mobile number or email address here in accounts master)
Settings/Limits Tab
| Field Name |
Description |
| Due Days |
Number of credit days allowed. |
| Grace Days |
Additional days allowed beyond due date. |
| Dr.Limit/Cr.Limit |
Debit or credit limit for this party. Transactions will not be allowed beyond this limnit. Leave 0 to disable. |
| Budget |
Budget assigned for transactions with this account. |
| Cash Disc% |
Discount offered for cash payments. |
| Active |
Status of the account (YES/NO). |
| Share % |
Share percentage if applicable (In case of Partner Capital A/c) |
| Grade |
Grade/class of the party for internal ranking. |
| Currency |
Default currency for transactions. |
Taxation Info Tab
| Field Name |
Description |
| GST Type |
REGULAR/COMPOSITION/UNREGISTERED etc. |
| Business Type |
NATURE OF BUSINESS (e.g., TRADING). |
| Author PAN |
Whether PAN is authorized. |
| Pan No. |
Permanent Account Number of the party. |
| TDS Type |
Type of TDS applicable. |
| Low TDS Cert |
If the party has a certificate for lower TDS deduction. |
| Low TDS % |
Applicable lower TDS percentage. |
| WCT, ECC No., Div Code, etc. |
Additional taxation and statutory identifiers. |
Fixed Asset Details Tab
| Field Name |
Description |
| Depreciation Method |
Depreciation method applicable to the asset (Straight Line/WDV). |
| Life (Yrs) |
Useful life of the asset in years. |
| Asset Catalog |
Category under which asset is classified. |
Bank Details Tab
| Field Name |
Description |
| Bank Name |
Name of the bank. |
| Account No. |
Bank account number. |
| Branch Name |
Branch of the bank. |
| IFSC Code |
Indian Financial System Code for online payments. |
| Account Type |
CURRENT/SAVINGS etc. |
Other Info Tab
| Field Name |
Description |
| Reference/Transport |
Reference person or transport details. |
| Join Date |
Date on which this account was added. |
| Blacklisted |
Whether the party is blacklisted (YES/NO). |
| Blacklist Reason |
Reason for blacklisting (if any). |
| Full Name/Ins. Pur. No./Ins. Dt. |
Insurance-related details. |
GPS Location Tab
| Field Name |
Description |
| Lat/Long |
GPS coordinates of the party's location. |
| Geofence |
Geo-fence applied to this account. |
| Comments |
Additional notes or instructions. |
Conclusion
Using this screen in Merciglobal Cloud ERP efficiently ensures:
- ✅ Accurate master data
- 📊 Better financial reporting
- 🔒 Legal and tax compliance
- 🧠 Ease of future integrations with accounting, logistics, and CRM modules
🚀 For more training, tips, or technical support, connect with the MerciGlobal ERP team.
Happy Accounting with Merciglobal Cloud ERP! 🌟