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Account Grouping in Merciglobal Cloud ERP

Overview

In daily business operations, it is common to have multiple customer or supplier accounts representing the same organization but under different names. To streamline such cases, Merciglobal Cloud ERP offers the Account Group Master (A/C Group Master) functionality. This enables logical grouping of accounts, which is particularly beneficial for:

  • Generating consolidated financial reports
  • Analyzing total outstanding balances
  • Simplifying account reconciliation processes

What is an Account Group?

An Account Group in Merciglobal Cloud ERP is a master record that links multiple customer or supplier accounts under a single group identifier. This facilitates:

  • Tracking dues and balances for an organization holistically
  • Running detailed customer/supplier reports at the group level
  • Making informed decisions for sales, procurement, or collections

How It Works

1. Create an Account Group

  • Navigate to: Masters > A/C Group Master
  • Click "New" and enter a Group Name (e.g., "ABC Group")
  • Save the group record

2. Assign Accounts to the Group

  • Open each Customer or Supplier Master to be included
  • Set the A/C Group Master field to the desired group name (e.g., "ABC Group")
  • Save the updated account

The system will now recognize these accounts as part of the same group for reporting purposes.

Benefits of Using Account Groups

  • Consolidated Reporting: Easily view total dues, receipts, and balances at the group level
  • Relationship Management: Understand your total exposure to a customer or supplier group
  • Improved Documentation: Provides clarity to internal teams (sales, procurement, finance) on grouped transactions
  • Accurate Aging Analysis: Track overdue amounts across multiple accounts within a group

Tips for Merci Developers & Sales Team

  • Developers: Ensure proper validations are in place when assigning group codes and generating group-based reports
  • Sales Team: Check if a new account belongs to an existing group to avoid duplication
  • Finance: Utilize group-level outstanding reports for effective collection and payment planning

Example Use Case

Scenario: "ABC Pvt Ltd" interacts with your company through its divisions: "ABC Textiles" and "ABC Packaging".

By creating an account group named "ABC Group" and linking both accounts to it:

  • You can view a combined outstanding balance
  • Generate consolidated sales and ledger reports
  • Monitor overdue invoices across all divisions

Reports Affected by Account Grouping

  • Group-Wise Outstanding Reports
  • Group-Wise Collection Reports
  • Group Aging Analysis
  • Customer/Supplier Ledger with Group Filters

For further assistance or customization, contact the Merciglobal Cloud ERP support or development team.